Outlook also has a file size limit of 25 MB for attachments. In the email, include a link to the shared file and any additional instructions. Notify recipients: Once you’ve shared a file, notify recipients by emailing them.You can do this by selecting the file, clicking the share button, and entering the recipient’s email address. Share files: Once a file has been uploaded, you can share it with recipients by sending them a link.This can be done by dragging and dropping the file or by clicking the upload button. Upload files to Google Drive or Dropbox: First, upload files to your favorite file sharing service.If your respective file is larger than this, you will need to use a file sharing service like Google Drive or Dropbox. Gmail has a file size limit of 25 MB for attachments. This will ensure that the file is optimized for online use. Use PDF/XPS format: When saving your Word document as a PDF, use the PDF/XPS format.A lower resolution will result in a smaller file size. Use the correct resolution: When saving your Word document as a PDF, make sure you choose the correct resolution. This will compress the image without losing quality. In Word, you can do this by selecting the image, clicking the Format tab, and choosing Compress Picture. Image optimization: As mentioned above, optimizing images can significantly reduce file sizes.If you are using Microsoft Word to create your PDF file, you can take a few extra steps to reduce the file size before converting to PDF. How to reduce PDF size for emails in Word There are many free and paid tools online that can compress files without losing quality. Use a PDF compressor: Use a PDF compression tool to compress files.This can significantly reduce the file size. Optimize images: If your files contain images, optimize them for use on the web.This may include unnecessary images, graphics and text. Remove unnecessary content: Remove any unnecessary pages or content from the corresponding file.This ensures that you have a backup in case something goes wrong during compression. Save a copy of the original file: Always make a copy of the original file before starting compression.Let’s go! Step by Step: How to Compress PDFīefore getting into the specifics of how to compress PDF files, let’s start with some basic steps that apply to any PDF compression process: In this article, we will guide you step by step through the process of compressing PDF files for email, including how to reduce PDF file size for email in Word, how to send large files via Gmail, and how to send PDF files via email. Fortunately, there are certainly effective ways you can compress PDF files to make them more restrained and manageable for email. Many email service providers have size limits, and large files can take a long time to upload and download. Even so, sending heavy files via email can sometimes be a troublesome experience. We assume them for everything from contracts and invoices to reports and presentations. PDF files are an important part of our daily work life.
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